Must have accessories to keep guests comfortable at an outdoor event

Collaborative Post | Planning an outdoor event can be incredibly rewarding, yet it comes with its own set of challenges. One of the primary concerns is ensuring that your guests are comfortable throughout the event. 

Whether it’s a summer wedding, a garden party, or a corporate gathering, the right accessories can make all the difference. Here are the must-have accessories to keep your guests comfortable at an outdoor event.

Photo by Szabo Viktor on Unsplash

Shelter

When it comes to outdoor events, providing shade and shelter is crucial. Pop up gazebos are a versatile and practical solution. There are various types of pop up gazebos available, each catering to different needs and preferences. 

Standard pop up gazebos are great for small gatherings and offer basic protection from the sun and light rain. They are easy to set up and dismantle, making them ideal for casual events. 

If you’re hosting a larger event or anticipate adverse weather conditions, heavy-duty gazebos are the way to go. They are built with sturdier frames and thicker materials, ensuring they withstand wind and rain. 

For corporate events or larger functions, commercial-grade gazebos provide extensive coverage and durability. These gazebos often come with additional features like sidewalls and windows, enhancing the overall guest experience.

Comfortable seating

Comfortable seating is essential for any outdoor event. Consider options like cushioned chairs, which provide extra comfort and can be rented or bought to match your event’s theme for a cohesive look. 

Creating lounge areas with sofas and low tables encourages relaxation and conversation, making your event feel more intimate and comfortable. 

For a more casual vibe, benches and picnic tables are great options, particularly useful for family gatherings and daytime events.

Lighting

Proper lighting is crucial for setting the mood and ensuring your guests can see clearly once the sun sets. String lights are versatile and add a magical touch to any outdoor event. 

Hang them around trees, along fences, or across your gazebo to create a warm and inviting atmosphere. Lanterns and candles provide a soft, ambient light that’s perfect for evening events. 
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Use a mix of table lanterns and hanging lanterns for a layered lighting effect. Ensure your guests can navigate the venue safely by using pathway lights. They can guide guests to key areas like the bar, restrooms, and exit points.

Refreshment stations

Keeping your guests hydrated and well-fed is crucial for their comfort. Set up refreshment stations that are easily accessible and stocked with a variety of options. 

Place water stations around the venue with infused water, ice, and cups. This encourages guests to stay hydrated, especially on hot days. Offer a variety of food options to cater to different tastes and dietary needs. 

Consider having stations for snacks, main courses, and desserts to keep things organised. A well-stocked beverage bar is a must. Provide a selection of alcoholic and non-alcoholic drinks, and make sure there’s enough ice to keep everything cool.

Wrap

Hosting an outdoor event requires careful planning and the right accessories to ensure your guests are comfortable and have a great time. 

From choosing the appropriate shelter to providing refreshment stations, each element plays a crucial role in the success of your event. 

By considering these must-have accessories, you can create an enjoyable and memorable experience for all your guests.
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Disclaimer: this is a collaborative post